Purchasing Processes

Approved Purchase Commitment Methods
The following methods are approved for commitment to acquire goods and services:

• e-procurement - a transaction through Barclays e-procurement system - this is the preferred purchase method and must be used for the approved commodities which are delivered through e-source, where the system is available. Approved purchase order numbers issued from this system will follow the new format of 62xxxxxxxx from 30.11.05.
  
  
• Visa Purchasing Card (VPC or P-Card) - use of the card is the preferred method for lower value purchases of approved commodities. Orders here are generally raised by telephone or fax, with VPC offered as the payment method in place of a purchase order, and most orders are generally below a value of £5,000 including VAT. Where orders are over £5,000, a VAT invoice marked paid by visa should be sent to the Requestor. You may also receive some purchase orders from the e-procurement system, with VPC marked as payment. The card number on these purchase orders will have the first 8 digits marked as x to maintain security. If you do not know what these missing digits are from your regular VPC transactions with Barclays, please contact the requestor. In all cases of VPC denoted orders, payment is to be taken from the card and a copy invoice (only) sent to the requestor, clearly marked Paid by Visa. Invoices cannot be submitted for payment for VPC orders.
  
  
• Purchase order - an approved Barclays purchase order issued through SAP may be used in exceptional circumstances for one-off purchases. Approved purchase order numbers issued from this system will follow the format of 45xxxxxxxx.
  
  
• Travel and Expenses Card use of the card is restricted to genuine business travel and entertainment expenses.

Terms and Conditions
- View Barclays Terms and Conditions from our Commercial Principles & Company Values